The Dos and Don'ts of Planning Bar Services for a Large Scale Event

August 28, 2023

Whether organizing a corporate gala, a wedding reception, or a milestone celebration, the success of a large-scale event largely depends on the quality of services offered. An essential element that can elevate the guest experience is hiring event bar services. Pour Bar Services has the perfect Raleigh bartender experience for your event that will add flair, sophistication, and convenience to any occasion. To ensure your bartender service is a hit, here are the dos and don'ts you need to consider.

The Dos:

1. Do Research and Hire a Reputable Mobile Bar Service

When considering a mobile bar service, it is essential to conduct comprehensive research. Look for recommendations from friends, colleagues, or event planners who have previously utilized similar services. Additionally, assess their reputation and service quality through online reviews and testimonials. Opt for a company with a proven track record of providing excellent bar services for large-scale events.

2. Do Customize the Bar Menu

An extensive and customized bar menu will impress your guests. Collaborate with the mobile bar service to curate a selection of beverages that caters to your occassions theme and the guest preferences. Include an assortment of alcoholic and non-alcoholic options, signature cocktails, and options for guests with dietary restrictions.

3. Do Consider Beverage Quantities

Estimate the number of guests attending your event and work with the mobile bar service to determine the appropriate quantities of beverages required. It is better to have a slight surplus than to run out of drinks midway through the event. Professional bar service will be able to help you with these calculations.

4. Do Plan for Efficiency and Flow

Strategically organize the bar layout to ensure a smooth flow of guests, considering multiple bar stations for your major event. This approach will prevent long queues while allowing quick service and minimize waiting times for your guests.

5. Do Focus on Responsible Drinking

As a responsible event host, prioritize the safety of your guests. Encourage responsible drinking by offering plenty of non-alcoholic beverage options, and ensure your mobile bar service has trained bartenders who can identify signs of intoxication and cut off guests when necessary.

The Don'ts:

1. Don't Wait Until the Last Minute

Avoid last-minute decisions when it comes to hiring a mobile bar service. Popular and reputable services often book up quickly, so start the process early to secure the best option for your event.

2. Don't Overlook Licensing and Permits

Ensure the event bar services you hire has the licenses and permits to serve alcohol at your event. Failure to comply with legal requirements can lead to serious consequences and ruin the festivities.

3. Don't Forget to Communicate Your Expectations

Be clear about your expectations with the Raleigh bartender. Communicate your theme, the type of guests attending, and any specific requirements you have. Open communication will help the bar service align its offerings with your vision and ensure a seamless experience.

4. Don't Limit Beverage Options

Although it is crucial to provide a curated menu, try not to excessively limit your guests' choices. Allow the mobile bar service to have some flexibility to accommodate last-minute requests or specific preferences.

5. Don't Overlook Service and Cleanliness

Choose a mobile bar service that serves fantastic drinks and maintains a clean and professional setup. A well-organized and attractive bar will leave a positive impression on your guests.

Raleigh Bartender | Pour Bar Services

A carefully planned bar service can elevate the overall experience of your large-scale event. You can ensure your guests have a memorable time by researching, customizing the bar menu, planning for efficiency, and emphasizing responsible drinking. However, remember to avoid last-minute decisions, adhere to legal requirements, communicate effectively, and focus on service quality and cleanliness. By following these dos and don'ts, you will be well on your way to hosting an unforgettable event with a mobile bar service that leaves a lasting impression. If you are seeking an expert Raleigh bartender for your next event, contact POUR Bar Services today.